Creating an employee background verification checklist ensures thorough and consistent vetting of new hire.
Here’s a comprehensive checklist to help you get started:
Personal Information Verification
Verify Identity Details
Confirm the candidate’s full legal name.
Verify the candidate’s date of birth.
Check the candidate’s Social Security Number (or equivalent national identification number).
Validate the candidate’s address history.
Employment History Verification
Verify Previous Employers
Confirm the candidate’s previous employers from the last 5-10 years.
Job Titles and Responsibilities
Verify the job titles and responsibilities held by the candidate in previous roles.
Employment Dates
Check the dates of employment for each previous position.
Reasons for Leaving
Confirm the reasons the candidate left each previous position.
Performance Evaluations
If accessible, review the candidate’s performance evaluations from previous employers.
Reference Checks
Conduct reference checks with at least 2-3 professional references provided by the candidate.
Educational Background Verification
Verify Degrees and Certifications
Confirm the degrees and certifications listed by the candidate.
Review Transcripts
Obtain and review academic transcripts, if applicable.
Verify Attendance Dates
Check the dates of attendance for each educational institution.
Verify Institution Accreditation
Confirm the accreditation status of the educational institutions attended by the candidate.
Criminal Record Check
National Criminal Databases
Conduct a search in national criminal databases to check for any criminal records.
Local/State Criminal Databases
Check local and state-level criminal databases for any additional records.
International Criminal Checks (if applicable)
Perform international criminal checks if the candidate has lived or worked internationally, as permitted by law and where feasible.
Disclaimer:
This template is meant to provide general guidelines and should be used as a reference. This is not a legal document. Easy HR will not assume any legal liability that may arise from the use of this template.