Employee Background Verification

Creating an employee background verification checklist ensures thorough and consistent vetting of new hire.

Here’s a comprehensive checklist to help you get started:

Personal Information Verification

Verify Identity Details

  • Confirm the candidate’s full legal name.

  • Verify the candidate’s date of birth.

  • Check the candidate’s Social Security Number (or equivalent national identification number).

  • Validate the candidate’s address history.

Employment History Verification

  • Verify Previous Employers

    • Confirm the candidate’s previous employers from the last 5-10 years.

  • Job Titles and Responsibilities

    • Verify the job titles and responsibilities held by the candidate in previous roles.

  • Employment Dates

    • Check the dates of employment for each previous position.

  • Reasons for Leaving

    • Confirm the reasons the candidate left each previous position.

  • Performance Evaluations

    • If accessible, review the candidate’s performance evaluations from previous employers.

  • Reference Checks

    • Conduct reference checks with at least 2-3 professional references provided by the candidate.

Educational Background Verification

  • Verify Degrees and Certifications

    • Confirm the degrees and certifications listed by the candidate.

  • Review Transcripts

    • Obtain and review academic transcripts, if applicable.

  • Verify Attendance Dates

    • Check the dates of attendance for each educational institution.

  • Verify Institution Accreditation

    • Confirm the accreditation status of the educational institutions attended by the candidate.

Criminal Record Check

  • National Criminal Databases

    • Conduct a search in national criminal databases to check for any criminal records.

  • Local/State Criminal Databases

    • Check local and state-level criminal databases for any additional records.

  • International Criminal Checks (if applicable)

    • Perform international criminal checks if the candidate has lived or worked internationally, as permitted by law and where feasible.

Disclaimer:

This template is meant to provide general guidelines and should be used as a reference. This is not a legal document. Easy HR will not assume any legal liability that may arise from the use of this template.

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