Top 5 Best HR Software in India

In today’s fast-paced business environment, efficient human resource management is crucial for the success of any organization. Indian businesses, ranging from startups to large enterprises, are increasingly turning to HR software solutions to streamline their HR functions. These tools not only automate routine tasks but also enhance employee engagement and compliance management.

This article aims to guide you through the top 5 HR software in India, helping you make an informed decision to optimize your HR operations.

What is HR Software and Its Benefits?

Understanding HR Software

HR Software, also known as Human Resource Management System (HRMS) or Human Capital Management (HCM) software, is a suite of integrated applications designed to automate and manage core HR processes. These processes include:

• Recruitment and Onboarding: Streamlining the hiring process from job posting to candidate selection and onboarding.

• Payroll Management: Automating salary calculations, deductions, and disbursements while ensuring compliance with tax laws.

• Attendance and Leave Management: Tracking employee attendance, managing leave requests, and integrating data with payroll.

• Performance Management: Setting employee goals, conducting evaluations, and providing feedback.

• Employee Self-Service: Allowing employees to access personal records, apply for leave, and view payslips.

Benefits of HR Software

• Efficiency and Time Savings: Automates repetitive tasks, reducing manual workload and allowing HR professionals to focus on strategic initiatives.

• Improved Accuracy: Minimizes errors in data entry and calculations, ensuring reliable records and compliance with regulations.

• Enhanced Employee Experience: Self-service portals empower employees to manage their information, leading to increased satisfaction and engagement.

• Data-Driven Decision Making: Provides real-time analytics and reporting tools that aid in making informed HR decisions.

• Regulatory Compliance: Keeps businesses up-to-date with the latest labor laws and statutory requirements, reducing the risk of non-compliance penalties.

• Scalability: Adapts to the changing needs of the business, accommodating growth and new HR functions.

Criteria for Selection

Selecting the right HR software involves evaluating several critical factors:

• Feature Set and Functionality: The software should offer comprehensive HR modules tailored to your business needs.

• User-Friendliness: An intuitive interface ensures easy adoption by HR staff and employees.

• Scalability: The solution should accommodate business growth and evolving HR requirements.

• Pricing: Transparent and flexible pricing models that provide value for money.

• Customer Support: Reliable support services for prompt resolution of issues.

• Reputation: Positive user reviews and a strong market presence indicate a trustworthy solution.

Top 5 HR Software in India

Did you know that 70% of companies in India are planning to invest in HR software? HR solutions are set to revolutionize your HR operations, boosting overall efficiency. Here’s a well-researched list of HR software options available in India.

1. EasyHR

Launched: 2013

EasyHR is a leading HR software solution designed specifically for Indian businesses. It offers a holistic approach to HR management by integrating all essential HR functions into a single platform. A lot of businesses track employee leaves and manage payroll on excel spreadsheet, making it unreliable and error prone and ends up being a clerical job instead of an engaging one. EasyHR helps your Organization's HR team automate the mundane tasks and bring the focus back to your business and your employees. EasyHR offers end-to-end HR solution to cover every aspect of the HR function.

EasyHR Features:

• Onboarding and Exit Management

• Document Generation and Management

• Tasks and Daily Tasks reporting

• Payroll Management

• Attendance Management System

• Employee self-service portal

• Web and Mobile Clock-in/Clock-out

• Helpdesk

• Payroll Statutory compliances

• Geotracking / GeoFencing / Geolocation

• Claims / Expense Management

• Work from Home

• Performance Management

• Recruitment

• Timesheet

• Rewards & Recognition

• Training

• Loans & Advances

• Survey

• Travel and Outdoor Management

• Asset Management

• Central Employee Directory

• Biometric Integration

• Mobile App

Why EasyHR Stands Out

• Comprehensive Feature Set: EasyHR offers a wider range of features compared to its competitors, covering all aspects of HR management.

• User-Friendly Interface: Designed with simplicity in mind, EasyHR ensures a minimal learning curve for users.

• Affordable Pricing: Offers competitive and flexible pricing plans suitable for businesses of all sizes.

• Exceptional Customer Support: Provides dedicated support with quick response times.

• Regular Updates: Continuously improves with regular software updates and new feature integrations.

• Positive Client Testimonials: Trusted by numerous businesses across various industries.

2. GreytHR

Launched: 1994

About: An oldie on our list of best HR software – GreytHR. Greytip provides complete lifecycle management of an employee including management of his or her information, leave, attendance, headcount analysis, and payroll processing, as a solution on its platform. Focusing on small and medium enterprises, the company states to be helping only the technology side of the business, through its product GreytHR.

GreytHR Features:

• Core HR Management

• Payroll Management

• Leave Management

• Tasks and checklist

• PayNow

• Employee Self-service Portal

• Employee Self-onboarding

• Attendance Management

• Expense Claims Management

• Multi-company Support

• Geo Mark+

3. ZingHR

Launched: 1999

About: One of the oldest HRM providers, ZingHR has constantly updated its technological prowess to deliver a modern and complete HR solution that is used by over 5 lac employees in over 500 companies.

ZingHR adopts an employee-centric, mobile-first approach covering the entire spectrum from employee recruitment to employee exit. From startups to medium-sized businesses to Fortune 500 enterprises, a cross-section of industries chooses ZingHR to deliver business strategy alignment, team execution, and maximum people performance.

ZingHR Features:

• Employee Self Service Portal

• Employee Data Management

• Leave Management Platform

• Claims Management

• Salary Structure Configuration

• Investment Declaration Workflow

• Payroll Processing

• Full & Final Settlement Engine

• Statutory Compliance Engine

• Reports Engine

• JV Outputs for Finance

• Onboarding & Appointment Letters

• Time, Attendance & Leave Management System

• Attendance Reports & Dashboards

• Recruitment Process with Standard Workflows

• e-Separation with Standard Workflows

• Lifecycle Changes with Standard Workflows

• Performance Management & Appraisal

4. Keka

Launched: 2016

About: Keka is on a mission to improve the employee experience for employers across India. Frustrated with age-old clunky and boring interfaces of HR software, the founder’s set out to create a modern HRMS that delivers a better experience.

Within the year of its launch in 2016, Keka had over 400 customers across India using their product to streamline HR & Payroll workflows.

Keka Features:

• Payroll Management

• HRMS

• Employee Portal (Self Service)

• Leave Management

• Employee Onboarding & Exit

• ToDo – Task Management

• Polls & Announcements

• Attendance Tracking

• Attendance Rules

• GPS Attendance Tracking

• Expense Claims

• Asset Management

• API Access (Beta)

5. Zoho People

Zoho People is part of the Zoho suite of business applications, providing a flexible HR solution with extensive integration capabilities.

Key Features

• Time Tracking and Attendance: Monitor employee hours with ease.

• Performance Management: Set goals and track performance.

• Learning Management System: Facilitate employee training and development.

• Custom Workflows and Automation: Automate routine tasks and approvals.

Benefits

• Seamless Integration: Connects with other Zoho products and third-party applications.

• Customization: Adaptable to unique business processes.

• Affordable Pricing: Suitable for small to large enterprises.

Comparison Table

Below is a comparison of the top HR software in India, highlighting key features.

Note: Features marked as ‘❌’ may not be available or may require additional modules. Pricing is indicative; please visit the respective websites for the latest pricing information.

Conclusion

Choosing the right HR software is a pivotal decision that can significantly impact your organization’s efficiency and employee satisfaction. The solutions listed above are among the best HR software in India, each offering unique features to cater to different business needs.

EasyHR stands out with its comprehensive features, user-friendly interface, and exceptional customer support, making it an excellent choice for businesses seeking to enhance their HR operations.

Take the next step towards transforming your HR management to schedule a free demo and experience the benefits firsthand.

Frequently Asked Questions

Q1. What are the different types of HR software available in India?

HR software in India generally falls into two categories:

• On-Premises HR Software: Installed locally on a company’s own servers and maintained by the organization’s IT team. This model offers greater control over data and customization but requires significant upfront investment and ongoing maintenance costs.

• Cloud-Based HR Software: Hosted on the vendor’s servers and accessed via the internet using a web browser. This model, also known as Software-as-a-Service (SaaS), offers flexibility, scalability, and cost-effectiveness, as the vendor handles maintenance, updates, and security. Examples include EasyHR and other leading HRMS platforms.

Q2. How do I choose the best HR software for my business in India?

To select the best HR software for your business, consider the following factors:

• Business Needs: Identify your organization’s specific HR challenges and requirements.

• Feature Set: Ensure the software offers comprehensive features like payroll management, attendance tracking, performance management, recruitment, and employee self-service portals.

• User-Friendliness: Look for an intuitive interface that requires minimal training for HR staff and employees.

• Scalability: Choose software that can grow with your business and adapt to changing HR needs.

• Integration Capabilities: Ensure it can integrate seamlessly with your existing systems (e.g., accounting software, ERP systems).

• Customer Support: Opt for vendors that provide reliable and accessible customer support.

• Pricing: Consider total cost of ownership, including setup fees, subscription costs, and any hidden charges.

• Compliance: Verify that the software complies with Indian labor laws and statutory requirements.

• Reviews and Testimonials: Read user reviews and case studies to gauge satisfaction levels and real-world performance.

Q3. What is the best HR software for small and medium-sized businesses (SMBs) in India?

Several HR software solutions cater to SMBs in India, but EasyHR stands out due to its comprehensive feature set, affordability, and ease of use. It offers end-to-end HR management, including payroll, attendance, performance management, recruitment, and more. EasyHR is designed to streamline HR operations for SMBs without the need for significant investment in IT infrastructure.

Q4. How does HR software help with compliance and statutory requirements in India?

HR software like EasyHR is designed to stay up-to-date with the latest Indian labor laws and statutory regulations. It automates compliance-related tasks such as:

• Provident Fund (PF) Calculations

• Employee State Insurance (ESI) Deductions

• Professional Tax Management

• Tax Deducted at Source (TDS) Calculations

• Generating Statutory Reports and Challans

By automating these processes, HR software reduces the risk of errors and penalties, ensuring your organization remains compliant with government regulations.

Q5. Is HR software secure, and how does it protect employee data?

Yes, reputable HR software vendors prioritize data security. They implement robust security measures such as:

• Encryption: Protects data during transmission and storage.

• Secure Data Centers: Facilities with advanced security protocols.

• Regular Security Audits: Identifies and addresses potential vulnerabilities.

• Access Controls: Role-based permissions to ensure only authorized personnel can access sensitive information.

• Compliance with Data Protection Laws: Adherence to regulations like the IT Act in India.

EasyHR, for instance, employs advanced security protocols to safeguard sensitive employee information, ensuring data privacy and protection.

Q6. Can HR software integrate with other business systems?

Most modern HR software solutions offer integration capabilities with other business applications such as:

• Accounting Software

• Enterprise Resource Planning (ERP) Systems

• Customer Relationship Management (CRM) Tools

• Productivity Suites (e.g., Microsoft Office, Google Workspace)

EasyHR provides APIs and supports integrations to ensure seamless data flow between systems, enhancing overall operational efficiency and reducing manual data entry.

Q7. How long does it take to implement HR software like EasyHR?

The implementation time for HR software varies depending on:

• Organization Size

• Complexity of Requirements

• Data Migration Needs

• Customization Requirements

Cloud-based solutions like EasyHR typically have faster deployment times, often ranging from a few days to a few weeks. The EasyHR team assists with:

• Data Migration

• System Configuration

• Customization

• User Training

This ensures a smooth transition with minimal disruption to your operations.

Q8. Is training provided for using the HR software?

Answer:

Yes, most HR software vendors offer training and onboarding support. EasyHR provides:

• Comprehensive Training Resources: Tutorials, user guides, and documentation.

• Live Support: Assistance via phone, email, or chat.

• Webinars and Workshops: Regular sessions to help users get the most out of the software.

This support helps your HR team and employees quickly adapt to the new system, maximizing the software’s benefits.

Q9. What is the cost of HR software in India?

The cost of HR software in India varies based on factors like:

• Deployment Model: Cloud-based solutions usually have subscription pricing, while on-premises software may require a larger upfront investment.

• Number of Users or Employees

• Feature Requirements: Advanced features or modules may cost more.

• Customization Needs

EasyHR offers competitive and flexible pricing plans suitable for businesses of all sizes. It’s best to contact the vendor directly for a customized quote based on your specific needs.

Q10. Are there any legal considerations when using HR software in India?

While there are no specific restrictions on using HR software in India, businesses must ensure:

• Compliance with Labor Laws: The software should support compliance with regulations like the Payment of Wages Act, Minimum Wages Act, and others.

• Data Protection: Adherence to the Information Technology Act and any other data privacy regulations to protect employee information.

• Accurate Statutory Reporting: Generation of required reports and filings in the prescribed formats.

Choosing a reputable vendor like EasyHR, which is well-versed in Indian laws and regulations, helps ensure legal compliance and reduces the risk of penalties.

Q11. Can HR software support remote work and distributed teams?

Yes, cloud-based HR software like EasyHR is accessible from anywhere with an internet connection, making it ideal for remote work scenarios. Features that support distributed teams include:

• Web and Mobile Clock-in/Clock-out

• Geolocation and Geofencing for Attendance

• Employee Self-Service Portals

• Communication Tools and Announcements

• Task Management and Reporting

These features enable effective HR management regardless of where your employees are located.

Q12. How does HR software improve employee engagement?

HR software enhances employee engagement by:

• Empowering Employees: Self-service portals allow employees to manage their information, apply for leave, and access payslips.

• Facilitating Communication: Centralized platforms for announcements, surveys, and feedback.

• Recognizing Achievements: Modules for rewards and recognition motivate employees.

• Performance Management: Regular appraisals and goal tracking align employee objectives with organizational goals.

By streamlining HR processes, employees experience less frustration and greater satisfaction with HR interactions.