An employee referral is when a current employee suggests someone they know for a job opening within the company. This approach helps businesses save time and money in the hiring process, as employees can recommend qualified candidates from their personal or professional networks, increasing the chances of finding strong, well-suited hires.
The Employee Referral Program should include:
As (company name) continues to expand across different regions and grow in size, we consistently need talented individuals to join our team. Look around at your colleagues and yourself – you are examples of the exceptional talent that drives our success, with qualifications and expertise that often exceed industry standards. To continue advancing our company’s mission and vision, we’ve established this referral policy, leveraging your insights to bring in more top-tier talent.
Policy Brief and Purpose
This policy is designed to maintain a steady flow of candidates for open roles within the company. The employee referral program encourages current employees to recommend friends and family to join our team by offering incentives. Along with traditional hiring methods, we aim to attract the highest-quality candidates through this referral policy.
Scope
This policy applies to all employees of [Company Name], including full-time, part-time, temporary, and contract workers, as well as interns and volunteers.
Who can be referred
To be eligible for the employee referral program, the referred candidates must meet the following criteria:
They must not have applied for a job at [Company Name] within the past [Time period, like 6 months Insert the Country or Region].
They must meet the qualifications and requirements for the job opening as stated in the job description.
Candidates related to an employee, such as a spouse or family member, are not eligible for the employee referral program.
Steps to Refer a Candidate
Visit the Company’s Referral Portal:
Navigate to the company’s dedicated referral portal to view the list of current open roles.
Log in Using Your Office Credentials:
Access the portal by signing in with your company-provided username and password.
Browse for Open Positions:
Search for the position that matches the qualifications and skills of the candidate you wish to refer.
Complete the Referral Form:
Fill out the referral form, ensuring all details (such as the candidate’s name, contact information, and qualifications) are accurate and valid.
HR Review:
Once submitted, HR will review the candidate’s details. If the candidate is deemed suitable for the role, they will receive an email with a direct link to apply for the position.
Employee Referral Process
The process is as follows:
Employees identify a potential candidate: Identify the one potential candidate, who they believe would be a good fit for an open position in the company.
Employee submits referrals: Submit the referral through the employee referral portal, which can be accessed on the company’s intranet, including details like the candidate’s name, contact information, and resume, as well as the job title and department the candidate is being referred.
HR reviews referral: The HR team will review it and determine if the candidate meets the qualifications. Candidate is contacted: If the candidate meets the requirements, the HR team reaches the individual and schedules an interview.
Hiring Decision: If the candidate is selected for the position and accepts the job offer, the referring employee will be notified of their successful referral.
Bonus Payment: The referring employee will receive their bonus payment after the new hire has completed their probation period.
Guidelines
Official Submission Portal:
All referrals must be submitted exclusively through the company’s official employee referral portal. Referrals made through any other channels will not be considered.
Open Positions Only:
Referrals are only accepted for positions that are officially posted on the company’s website or approved job portals.
Unlimited Referrals:
There is no cap on the number of referrals an employee can submit within a fiscal year.
First-Come, First-Served:
If multiple employees refer the same candidate, the referrer who submits first and meets the requirements will be credited for the referral.
Conflict of Interest Disclosure:
Employees must disclose any conflicts of interest, such as personal or familial relationships with the referred candidate, before submitting the referral.
Self-Referrals:
Employees are not allowed to refer themselves for any open positions.
Policy Changes:
This referral policy is subject to change at the discretion of the HR department at any time.
Ineligible Participants:
Contract and part-time employees are not eligible to participate in the referral program and should not expect any rewards or dues from this scheme.
Program Administration
The HR department will solely administer the entire employee referral program.
Contact Information
For questions or further details, employees can contact the HR department at [HR email/phone number].
This policy encourages employees to actively participate in building the future success of the company by bringing in high-quality talent while rewarding them for their efforts.
Disclaimer:
This policy is meant to provide general guidelines and should be used as a reference. This is not a legal document. Easy HR will not assume any legal liability that may arise from the use of this policy.