The Employee Attendance Policy sets clear expectations for employees to be punctual and regularly present at work. It highlights the importance of teamwork and defines key terms like absenteeism and lateness. The policy also includes guidelines on how to handle unexpected absences and outlines the consequences for failing to meet attendance requirements. Additionally, it describes incentives for maintaining a strong attendance record.
This Employee Attendance Policy template can help you manage absenteeism and gives you an insight on how to set up or improve your company attendance policy for employees. May also be referred to as an Attendance Management Policy, Absenteeism Policy, Tardiness Policy.
Employee Attendance Policy should include:
Purpose
The Employee Attendance Policy sets clear expectations for punctuality and attendance. It emphasizes the importance of consistent attendance for teamwork and collaboration while providing guidance on how to handle absenteeism and tardiness. This policy also outlines potential disciplinary actions for non-compliance and rewards for exemplary attendance.
Scope
This policy applies to all employees of (Company Name), including full-time, part-time, and contract workers.
Policy Guidelines
Importance of Attendance
Regular attendance and punctuality are crucial to maintain productivity and ensure effective collaboration among teams. Employees are expected to be present and on time for all scheduled work hours.
Definitions
Absenteeism: An unapproved or excessive absence from work that is not covered by leave or company-approved reasons.
Tardiness: Arriving late or leaving early without prior approval. Repeated tardiness can impact team productivity and result in disciplinary action.
Guidelines for Unforeseen Absences
Notification: In case of illness, emergency, or other unforeseen circumstances, employees must notify their immediate supervisor or HR as soon as possible, preferably before the start of their shift.
Documentation: For certain absences (e.g., medical leave), the company may require official documentation, such as a doctor’s note.
Absence and Tardiness Tracking
The company uses an attendance tracking system to monitor employee attendance patterns, including absences and tardiness. Employees with repeated patterns of unexcused absences or lateness may be subject to disciplinary measures.
Disciplinary Actions for Non-Compliance
Verbal Warning: For initial unexcused absences or repeated tardiness, employees will receive a verbal warning from their supervisor.
Written Warning: If attendance issues continue, the employee will receive a formal written warning.
Suspension or Termination: Continued attendance issues or severe violations of the policy may result in suspension or termination of employment.
Rewards for Good Attendance
To encourage punctuality and reliable attendance, employees with excellent attendance records may be eligible for rewards, such as recognition, additional time off, or financial bonuses.
Conclusion
This policy aims to maintain a balanced and efficient workplace by setting clear attendance expectations and ensuring that any issues are handled promptly and fairly. By rewarding good attendance and addressing non-compliance, the company fosters a productive and dependable work environment.
Disclaimer:
This policy is meant to provide general guidelines and should be used as a reference. This is not a legal document. Easy HR will not assume any legal liability that may arise from the use of this policy.