What is Relieving Letter?
A relieving letter is an official document issued by an employer to an employee upon their resignation or termination, confirming that the individual has been relieved of their duties and responsibilities. This letter serves as a formal acknowledgment of the employee's exit from the organization and is often required for future employment opportunities.
Key Elements of a Relieving Letter:
Date and Employee Details:
Includes the date of issue and the employee’s name, designation, and employee ID (if applicable).
Acknowledgment of Resignation:
Confirms receipt and acceptance of the employee's resignation.
Last Working Day (LWD):
Clearly mentions the employee's last working day with the company.
Appreciation (Optional):
Acknowledges the employee's contribution to the organization.
No Dues Confirmation:
States that all dues, including financial obligations, have been cleared.
Contact Information for References (Optional):
Provides contact details for any future verification purposes.
Sample Relieving Letter Format:
[Company Letterhead] Date: [DD/MM/YYYY]
To, [Employee Name] [Designation] [Department] [Employee ID]
Subject: Relieving Letter
Dear [Employee Name],
This is to formally acknowledge and confirm the acceptance of your resignation letter dated [Resignation Date]. Your last working day with [Company Name] was [Last Working Day].
We thank you for your contributions to the organization during your tenure as [Designation]. Your dedication and hard work have been greatly valued.
We confirm that all dues have been settled, and there are no outstanding obligations from your end. Please find your full and final settlement details enclosed herewith.
We wish you the very best in all your future endeavors. Should you require any further assistance or reference, feel free to contact us at [HR Email/Phone Number].
Warm regards,
[Authorized Signatory Name] [Designation] [Company Name]
Purpose of a Relieving Letter:
Proof of Employment: Serves as a document verifying the individual’s tenure with the organization.
Transition Support: Helps the employee join a new organization without delays.
Compliance: Indicates that the employee has fulfilled all their duties and cleared dues.