What is Job Requisition ?
A Job Requisition is a formal request made by a hiring manager or department to the Human Resources (HR) team to fill a vacancy within an organization. It outlines the need for a new hire and provides details about the position, such as the job title, department, role requirements, budget, and justification for the hire. This document serves as the starting point in the recruitment process, ensuring proper approval and alignment with organizational goals.
Key Components of a Job Requisition
Job Title: Clearly specifies the role to be filled.
Department/Team: Identifies the department or team where the vacancy exists.
Job Description: Highlights the key responsibilities, duties, and qualifications required for the role.
Justification for Hire: Explains why the role is necessary, such as replacing an employee, expanding a team, or introducing a new position.
Budget Approval: Indicates whether funding for the position has been approved, including salary, benefits, and additional costs.
Employment Type: Specifies if the position is full-time, part-time, contractual, or temporary.
Reporting Structure: States who the new hire will report to and the hierarchical position within the team or organization.
Required Skills and Qualifications: Outlines the educational background, certifications, and skills necessary for the role.
Location: States whether the position is office-based, remote, or hybrid.
Timeline: Sets the expected start date or urgency for filling the position.
Why is a Job Requisition Important?
Structured Hiring Process: Ensures clarity and alignment between HR and hiring departments.
Budget Control: Confirms that the necessary funds are available for the hire.
Compliance: Maintains transparency and compliance with organizational policies and labor laws.
Internal Approvals: Obtains necessary managerial and budgetary sign-offs before initiating recruitment.
Accurate Candidate Targeting: Helps HR understand the specific requirements of the role to attract suitable candidates.
The Job Requisition Process
Identification of Need: The hiring manager identifies the need for a new position or replacement.
Drafting the Requisition: The hiring manager fills out a detailed job requisition form, including all relevant details.
Approval: The requisition is submitted to department heads, HR, or senior management for approval.
Recruitment Initiation: Once approved, HR posts the job on relevant platforms and begins the hiring process.
Tracking: The job requisition number is used to track the progress of the recruitment process.
Job Requisition vs. Job Description vs. Job Posting
While these terms are related, they serve different purposes:
Job Requisition: An internal document requesting approval to fill a role.
Job Description: A detailed summary of the job’s responsibilities, skills, and qualifications, used internally and externally.
Job Posting: An external advertisement of the job opening to attract candidates.
Example of a Job Requisition
Title: Software Engineer Department: IT Development Justification: Required to support ongoing projects and expand the team for upcoming client deliverables. Budget: Approved for an annual salary of $80,000 plus benefits. Employment Type: Full-time Reporting Manager: IT Manager Start Date: March 1, 2025 Required Skills: Proficiency in Java, Python, and cloud technologies, with 3+ years of experience.
In summary, a Job Requisition is a foundational step in the hiring process, ensuring organizational alignment, efficient resource allocation, and clarity in the recruitment workflow.