What is an interview rescheduled email?
An interview rescheduled email is a formal message sent to notify a candidate or interviewer about changes to the date, time, or location of a previously scheduled job interview. It serves as a professional communication to ensure both parties are informed and can accommodate the revised schedule.
Key Purposes of an Interview Rescheduled Email:
Notification: To inform the recipient promptly about the change in plans.
Flexibility: To propose alternative options for the new interview schedule that suit both parties.
Professionalism: To maintain a positive and respectful tone, ensuring the relationship remains cordial and professional.
Clarity: To confirm the new details of the interview and avoid any confusion.
Common Scenarios Requiring Rescheduling:
The interviewer has an unexpected commitment or emergency.
The candidate requests a change due to unforeseen circumstances.
Logistical issues, such as double bookings or location unavailability.
Virtual interview technical difficulties.
Example of an Interview Rescheduled Email:
1. From Employer to Candidate
Subject: Rescheduling Your Interview for the [Job Title] Position
Dear [Candidate's Name],
I hope this message finds you well. Due to [reason, e.g., "an unexpected scheduling conflict"], we need to reschedule your upcoming interview for the [Job Title] position.
We sincerely apologize for any inconvenience this may cause and would like to propose the following options for the new schedule:
[Option 1: Date and Time]
[Option 2: Date and Time]
Please let us know which of these works best for you, or if you have alternative availability, we’d be happy to accommodate.
Thank you for your understanding, and we look forward to connecting with you at the rescheduled time.
Best regards, [Your Name] [Your Position] [Company Name]
2. From Candidate to Employer
Subject: Request to Reschedule Interview for [Job Title]
Dear [Interviewer’s Name],
I hope this message finds you well. I wanted to inform you that due to [reason, e.g., "a personal emergency"), I am unable to attend the interview scheduled for [original date and time]. I apologize for the inconvenience and kindly request to reschedule.
I am available on the following dates and times:
[Option 1: Date and Time]
[Option 2: Date and Time]
Please let me know if any of these options work for you. Thank you for your understanding, and I appreciate the opportunity to interview for the [Job Title] position.
Best regards, [Your Name]
3. Rescheduling Interview Due to Unavailability of Key Interviewer
Greetings (Candidate Name),
I am [name and designation], emailing you to inform you that your interview scheduled on [date and time] for the job role of [job title] will have to be rescheduled for another date and time. Unfortunately, our key interviewer is unavailable at the pre-decided schedule due to his presence being required at a company conference out of town.
Kindly choose an appropriate date and time slot suiting your availability from the options listed below for a rescheduled interview.
[Date and time slot options]
Looking forward to meeting you. Apologies for the inconvenience.
Thank you,
[Name]
[Designation]
4. Rescheduling the Interview Due to Technical Difficulties
Greetings Candidate,
I am (name and job title), looking forward to discussing the role of (job title) with you. I regret to inform you that your interview scheduled on (date and time) will have to be rescheduled as our company is facing technical difficulties that may cause obstruction of the interview process.
Kindly choose a suitable date and time slot from the options provided below and send a confirmation of the same.
(Date and Time slot options)
Apologies for the schedule change.
Thank you,
(Name)
(Designation)
5. Rescheduling Interview Due to Illness
Dear Candidate,
As the HR of (company name), I was looking forward to discussing the role of (job title) with you. Kindly accept my earnest apologies for being unable to undertake the interview scheduled on (date) at (time) as I am unwell.
I am suggesting some dates to reschedule the interview:
[Date and Time]
[Date and Time]
[Date and Time]
I apologize for any inconvenience caused. Thank you for understanding.
Feel free to attach any queries along with your acknowledgement of this mail and the date and time for rescheduling.
Regards,
(Name)
(Designation)