What is an Employee Referral Bonus Email?
An Employee Referral Bonus Email is a formal communication sent to employees informing them about a referral program where they can recommend candidates for open positions in exchange for a reward. This email outlines the referral process, eligibility criteria, the bonus amount, and any other important details.
The purpose of this email is to encourage employees to participate in the referral program, helping the company attract top talent through trusted recommendations while rewarding employees for their efforts.
Key Elements of an Employee Referral Bonus Email
Engaging Subject Line: Grab the employee’s attention with a compelling subject, such as: "Refer a Friend & Earn Rewards!" or "Help Us Find Great Talent—Get a Bonus!"
Introduction & Purpose: Clearly explain the purpose of the email and highlight the importance of employee referrals in hiring top talent.
Details of the Referral Program: Provide specific information, including:
Open positions eligible for referrals
Who can be referred (qualifications, experience, etc.)
The process for submitting referrals
4. Bonus Structure & Rewards: Clearly state:
The amount of the referral bonus
Conditions for receiving the bonus (e.g., after the referred candidate completes 3 months)
5. Submission Process: Explain how employees can refer candidates, such as:
A referral form
Sending an email to HR
Using an internal HRMS system
6. Terms & Conditions: Mention any restrictions, such as:
Employees who are not eligible to participate (e.g., HR team, hiring managers)
If multiple employees refer the same candidate, how the bonus will be awarded?
7. Call to Action (CTA): End with a strong CTA, such as: "Start referring today and earn exciting rewards!" or "Submit your referrals now. Let's grow our team together!"
Here are some Employee Referral Bonus Email Templates:
1. General Employee Referral Bonus Email
Subject: Refer a Friend & Earn a Bonus! 🚀
Dear [Employee’s Name],
We’re growing our team and need your help! If you know someone who would be a great fit for [Company Name], refer them and earn a bonus of [Bonus Amount] when they get hired.
How It Works:
Refer a qualified candidate for [Job Title(s)]
If they get hired and stay for [X months], you get a bonus! 🎉
Submit your referral via [Referral Form/Email]
Help us build a stronger team while earning rewards! Submit your referral today.
Best, [Your Name] [Your Job Title]
2. Urgent Hiring Employee Referral Email
Subject: Limited-Time Offer! Double Referral Bonus 🤑
Hi [Employee’s Name],
We have urgent openings for [Job Title] and are offering a double referral bonus for successful hires made before [Deadline]!
Bonus: Earn up to [Double Bonus Amount]
Positions: [Job Title(s)]
Deadline: [Date]
Know someone perfect for the job? Send their details to [HR Contact/Referral Portal] ASAP!
Thanks for your help, [Your Name]
3. New Employee Referral Program Announcement
Subject: Exciting News! New Employee Referral Program 🎉
Dear Team,
We are excited to introduce our new and improved Employee Referral Program! Now, you can earn up to [Bonus Amount] for referring top talent to join [Company Name].
Eligible Roles: [Job Titles]
Bonus: [Amount] for each successful hire
Process: Submit referrals via [HR Email/Portal]
Start referring today and be a part of our hiring success!
Best, [Your Name]
4. Employee Referral for Hard-to-Fill Roles
Subject: Know Someone for This Role? Get a Bonus!
Hi [Employee’s Name],
Finding the right talent for [Job Title] is challenging, and we’d love your help! If you know someone who fits the role, refer them and earn [Bonus Amount] when they get hired.
Position: [Job Title]
Department: [Department Name]
Bonus: [Bonus Amount]
Refer your connections and help us find the best talent. Send referrals to [HR Contact/Portal]!
Thanks, [Your Name]
5. Employee Referral Email for Tech Roles
Subject: Help Us Hire Top Tech Talent & Get Rewarded!
Hey [Employee’s Name],
We’re looking for skilled professionals in [Technology/Software] and need your help! If you refer a friend for [Job Title], you can earn a [Bonus Amount] when they join and complete [X months].
Open Roles: [Job Titles]
Bonus: [Amount]
Submit Referrals: [HR Email/Portal]
Help us find the next tech superstar!
Best, [Your Name]
6. Seasonal Referral Bonus Email
Subject: Holiday Special! Earn Extra for Referrals 🎁
Hi [Employee’s Name],
This holiday season, we’re offering an extra [Bonus Amount] for every successful referral! 🎄🎁
Bonus: [Bonus Amount] per hire
Timeframe: [Start Date] – [End Date]
Eligible Roles: [Job Titles]
Don’t miss this limited-time opportunity—submit your referrals today!
Cheers, [Your Name]
7. Employee Referral for Remote Jobs
Subject: Work from Anywhere! Refer Remote Candidates & Get a Bonus 💻
Hi [Employee’s Name],
We’re expanding our remote team and looking for top talent! If you know someone who would be a great fit, refer them and earn a [Bonus Amount] if they get hired.
Positions: [Job Titles]
Location: Fully Remote
Bonus: [Amount]
Refer your friends and help us grow! Submit candidates to [HR Contact/Portal].
Best, [Your Name]
8. Referral Program Reminder Email
Subject: Reminder: Earn a Bonus by Referring Top Talent!
Hi [Employee’s Name],
A quick reminder about our Employee Referral Program—your chance to help us hire great talent and get rewarded! 🎉
Roles Open: [Job Titles]
Referral Bonus: [Amount]
How to Refer: [HR Contact/Referral Portal]
Have someone in mind? Send us their details today!
Thanks, [Your Name]
9. Employee Referral for Internal Transfers
Subject: Know a Great Fit for This Role? Refer & Earn!
Hi [Employee’s Name],
We have an exciting opportunity for an internal role transition! If you know a colleague who would be a great fit for [Job Title], refer them and earn a referral bonus when they get selected.
Role: [Job Title]
Department: [Department Name]
Bonus: [Amount]
Help us find the right internal talent—refer today!
Best, [Your Name]
10. Employee Referral Thank You Email
Subject: Thank You for Your Referral! 🎉
Hi [Employee’s Name],
Thank you for referring [Candidate Name] for [Job Title]! We truly appreciate your help in finding top talent.
Referral Status: [Shortlisting/Interviewing/Hired]
Bonus: [Amount] (if hired & completes [X months])
We’ll keep you updated on their progress. Thanks for being a valuable part of our hiring success!
Best, [Your Name]