What is Breach of Employment ?
A breach of employment occurs when either an employer or an employee violates the terms and conditions outlined in the employment contract or agreement. This can include failing to meet obligations such as timely salary payments, providing agreed benefits, maintaining confidentiality, or adhering to workplace policies. Common examples include wrongful termination, unapproved absences, or disclosing sensitive company information. Breaches can lead to legal disputes, disciplinary actions, or even termination of the contract, depending on the severity and terms violated.
Here are 10 samples of Breach of Employment Email templates:
Sample 1: Formal Notification of Breach
Subject: Notification of Breach of Employment Agreement Dear [Employee Name], It has come to our attention that your actions on [date/incident] may constitute a breach of your employment agreement, specifically [refer clause]. We request a meeting to discuss this matter and provide your explanation by [date].
Best regards, [Your Name]
Sample 2: Initial Warning Email
Subject: Warning: Possible Breach of Employment Policy Dear [Employee Name], We’ve identified a potential breach of [policy/contract clause] related to [specific action]. Please address this immediately by [specific date] to avoid further action.
Regards, [Your Name]
Sample 3: Disciplinary Action for Breach
Subject: Disciplinary Action: Breach of Employment Terms Dear [Employee Name], Following an investigation into [specific incident], it has been determined that you breached [specific clause or policy]. As a result, [disciplinary action] will be implemented. A copy of this is in your file.
Sincerely, [Your Name]
Sample 4: Reminder of Agreement Terms
Subject: Reminder: Adherence to Employment Terms Required Dear [Employee Name], This email serves as a reminder of your obligations under [policy/contract]. Any further breaches, including [specific instance], may lead to [consequence]. Let’s address this promptly.
Regards, [Your Name]
Sample 5: Request for Clarification
Subject: Request for Clarification: Possible Breach of Contract Dear [Employee Name], We need clarification regarding [incident or action] that occurred on [date]. This may breach your employment terms under [clause]. Kindly respond with your explanation by [date].
Best regards, [Your Name]
Sample 6: Final Warning
Subject: Final Warning: Breach of Employment Terms Dear [Employee Name], This is your final warning regarding repeated breaches of [specific policy]. Any further violations will result in [specific consequence, e.g., termination]. Please consider this matter seriously.
Sincerely, [Your Name]
Sample 7: Suspension Due to Breach
Subject: Notice of Suspension Due to Breach of Contract Dear [Employee Name], Following your actions on [date], you are suspended effective [date] for breaching [specific policy]. Please attend a meeting on [date] to discuss the situation and determine further steps.
Best regards, [Your Name]
Sample 8: Termination for Breach
Subject: Termination Notice: Breach of Employment Agreement Dear [Employee Name], Due to your actions on [date], which violated [specific clause], we are terminating your employment effective [date]. All dues will be settled in accordance with our policies.
Sincerely, [Your Name]
Sample 9: Constructive Feedback Opportunity
Subject: Opportunity to Address Employment Policy Breach Dear [Employee Name], We noticed an issue regarding [specific incident], which may breach [policy]. We want to discuss this matter constructively and help you resolve the issue moving forward. Please meet us on [date].
Best regards, [Your Name]
Sample 10: Apology and Corrective Action
Subject: Acknowledging Breach and Commitment to Improvement Dear [Manager Name], I regret any misunderstanding or breach of [specific policy]. I take full responsibility and am committed to rectifying the situation immediately by [specific steps].
Sincerely, [Your Name]